Five Compliance Best Practices for … Drafting Clear Compliance Dictates

作为我们双周系列《跨国企业必知》的补充内容，该系列涵盖各类国际贸易、执法及合规主题，现为您奉上关于合规核查的最新更新——这是每家跨国企业都应关注的要点。只需两分钟，我们将为您推荐五项合规最佳实践，助力完善您的国际监管合规体系。

Drafting clear compliance policies is essential for ensuring that employees understand their obligations and responsibilities in adhering to regulatory requirements and ethical standards. Here are some best practices for drafting clear compliance policies:

1. Use Plain Language: Write policies in clear, concise, and easily understandable language. Avoid using technical jargon, complex terminology, or legalistic language that may confuse or overwhelm employees, particularly if they are reading the policy in a second language. Define key terms and terminology used in the policy to ensure common understanding among employees, and provide definitions for terms that may be unfamiliar or have specific meanings within the context of the policy.
2. Organize Content Logically: Organize policy content in a logical and structured manner using headings, subheadings, and bullet points to break down information into digestible sections. Clearly outline key concepts, requirements, and procedures.
3. Be Specific, Be Detailed, and Provide Examples and Scenarios: Be specific and detailed in outlining requirements, procedures, and expectations within the policy. Provide clear guidance on what is allowed, prohibited, or required in different situations, leaving little room for interpretation or ambiguity. Include practical examples, case studies, and scenarios to illustrate key concepts and demonstrate how policies apply in real-life situations.
4. Address Roles and Responsibilities: Clearly define roles, responsibilities, and accountabilities for employees, managers, and other stakeholders involved in compliance-related activities. Specify who is responsible for implementing, monitoring, and enforcing the policy.
5. Provide Accessible Formats: Make policies easily accessible to employees through various channels, such as intranet portals, employee handbooks, or online training platforms. Ensure that policies are available in multiple languages, if necessary, to accommodate diverse audiences.

If you have questions or concerns about this article, please feel free to reach out to the author or your Foley & Lardner attorney. Would you like more practical compliance tips like these? Click Here to Register for our email list to receive future biweekly emails and practical international regulatory compliance tips.

查看我们的 "跨国公司须知 "系列中的所有文章、 点击此处.