The Country is Reopening – Can We Plan a Big Corporate Event?

01 June 2021 Blog
Author(s): Krista M. Cabrera
Published To: Labor & Employment Law Perspectives Coronavirus Resource Center:Back to Business

As businesses reopen and more and more employees become fully vaccinated, many companies are asking an important question: When can we gather together in large groups to attend conferences, retreats, and the like? 

According to the Centers for Disease Control and Prevention (“CDC”), fully vaccinated individuals need not get tested before or after travel within the United States or self-quarantine after travel, making travel to events far more convenient.  Likewise, the CDC’s current position is that fully vaccinated individuals can return to normal activities, such as attending large gatherings.  That said, there are still important factors to consider before planning a large function.

First, the CDC guidance mentioned above applies only to fully vaccinated individuals.  Employees who are not fully vaccinated are currently required to socially distance and wear masks at indoor gatherings.  The CDC further urges unvaccinated people to avoid travel and requires unvaccinated people who must travel to get tested and quarantine, among other protective measures.  This poses potential problems for companies with unvaccinated employees, particularly where employees refuse vaccines based on religious or disability-related objections, as these employees might claim unequal treatment.  A potential resolution to this issue could include planning events locally so that no travel is required unless all employees are vaccinated.

Second, some states have strict rules in place related to large events.  For example, while California intends to reopen on June 15, 2021, there are exceptions for “Mega Events,” defined as gatherings with greater than 5,000 attendees (indoors) and greater than 10,000 attendees (outdoors).  These rules include requiring verification of fully vaccinated status or preentry negative test results for all attendees along with face-covering mandates.

In sum, despite the fact that we are seeing reopenings and vaccinations, it is important to plan carefully and review all state and local guidelines before planning large corporate events.

This blog is made available by Foley & Lardner LLP (“Foley” or “the Firm”) for informational purposes only. It is not meant to convey the Firm’s legal position on behalf of any client, nor is it intended to convey specific legal advice. Any opinions expressed in this article do not necessarily reflect the views of Foley & Lardner LLP, its partners, or its clients. Accordingly, do not act upon this information without seeking counsel from a licensed attorney. This blog is not intended to create, and receipt of it does not constitute, an attorney-client relationship. Communicating with Foley through this website by email, blog post, or otherwise, does not create an attorney-client relationship for any legal matter. Therefore, any communication or material you transmit to Foley through this blog, whether by email, blog post or any other manner, will not be treated as confidential or proprietary. The information on this blog is published “AS IS” and is not guaranteed to be complete, accurate, and or up-to-date. Foley makes no representations or warranties of any kind, express or implied, as to the operation or content of the site. Foley expressly disclaims all other guarantees, warranties, conditions and representations of any kind, either express or implied, whether arising under any statute, law, commercial use or otherwise, including implied warranties of merchantability, fitness for a particular purpose, title and non-infringement. In no event shall Foley or any of its partners, officers, employees, agents or affiliates be liable, directly or indirectly, under any theory of law (contract, tort, negligence or otherwise), to you or anyone else, for any claims, losses or damages, direct, indirect special, incidental, punitive or consequential, resulting from or occasioned by the creation, use of or reliance on this site (including information and other content) or any third party websites or the information, resources or material accessed through any such websites. In some jurisdictions, the contents of this blog may be considered Attorney Advertising. If applicable, please note that prior results do not guarantee a similar outcome. Photographs are for dramatization purposes only and may include models. Likenesses do not necessarily imply current client, partnership or employee status.

Related Services